Three takeaways
- Ask fatigue is the real constraint, not fundraising capacity. Several committees had been running their own campaigns against the same parent base. The board agreed to coordinate everything through one calendar.
- The Back to School Mixer and the merch campaign both launched. Merch went out through Custom Ink, with youth sizes ordered short.
- WhatsApp saturation was raised as a communications risk. Too many groups, unclear names, and no way to opt into only what you cared about.
What needed a volunteer
- Grade reps and room parents — a new structure, with several grades unfilled
- Help with the Zombie Run in October
- Someone to coordinate the fundraising calendar
What came next
The Giving Groove calendar came directly out of this meeting — one printed sheet showing every ask for the year, so families see the whole shape of it in September instead of being surprised each month.
Recaps are written from the meeting notes. Names of families, household circumstances and individual donor amounts are never included. Recording and transcript are posted when available.
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